Keeping your staff and fellow workers safe.
If your business uses any kind of work equipment—from machinery and tools to office devices—you need to be familiar with PUWER. The Provision and Use of Work Equipment Regulations 1998 (PUWER) is a key piece of UK legislation designed to ensure that equipment is safe to use, properly maintained, and suitable for its intended purpose. Enforced by the Health and Safety Executive (HSE), PUWER is essential for protecting employees and maintaining a safe working environment.
What Does PUWER Cover?
PUWER applies to a broad range of work equipment, including:
- Machines such as drills, saws, and presses
- Hand tools like hammers and screwdrivers
- Lifting equipment, including forklifts and pallet trucks
- Vehicles used in the workplace, such as dumper trucks or company cars
- Office equipment, including photocopiers and shredders
Where Does PUWER Say This?
The legal definition of work equipment under PUWER is found in Regulation 2(1), which states:
“Work equipment means any machinery, appliance, apparatus, tool or installation for use at work (whether exclusively or not).”
This deliberately broad definition ensures that PUWER applies to any equipment that could potentially cause harm in a workplace.
https://www.legislation.gov.uk/ PDF
What Are the Key Requirements of PUWER?
Under PUWER, employers must ensure that all work equipment:
- Is suitable for its intended purpose
Equipment must be appropriate for the task and used in a way that minimises risks. - Is maintained in a safe condition
Regular checks, servicing, and repairs must be carried out to keep equipment safe to use. - Is used by trained employees
Only those with the proper training and qualifications should operate work equipment. - Has necessary safeguards
Dangerous parts of machinery, such as moving blades, must be fitted with guards or other safety features. - Is regularly inspected
Equipment must be checked periodically by a competent person to ensure it remains safe.
Who Is Responsible for PUWER Compliance?
PUWER places responsibilities on employers, self-employed individuals, and those in control of work equipment. If your business uses work equipment, it’s your duty to ensure compliance. This includes:
- Conducting risk assessments
- Ensuring staff are properly trained
- Maintaining inspection and maintenance records
- Taking immediate action to fix or replace unsafe equipment
Failure to comply can result in penalties, including fines, legal action, and even imprisonment for serious breaches.
Why Is PUWER Important?
PUWER isn’t just about meeting legal requirements—it’s about ensuring the safety and efficiency of your workplace. Here’s why it matters:
1. Protecting Employees
Unsafe equipment is a leading cause of workplace accidents. PUWER helps to minimise these risks, keeping your team safe and productive.
2. Reducing Downtime
Properly maintained equipment is less likely to break down. PUWER inspections catch potential issues early, preventing costly disruptions to your workflow.
3. Legal Compliance
Non-compliance with PUWER can lead to HSE enforcement actions, including fines and prosecution. Regular checks and proper documentation protect your business from legal trouble.
4. Boosting Morale and Reputation
A safe workplace fosters trust and confidence among employees and clients. Demonstrating a commitment to safety through PUWER compliance enhances your business’s reputation.
How Does PUWER Relate to Other Regulations?
PUWER often works in tandem with other regulations:
- LOLER (Lifting Operations and Lifting Equipment Regulations 1998): Covers the use of lifting equipment, which also falls under PUWER for general safety.
- Work at Height Regulations 2005: Ensures safe use of equipment like ladders and scaffolds.
- Control of Substances Hazardous to Health (COSHH) 2002: Governs the safe use of equipment handling hazardous materials.
Together, these regulations create a comprehensive framework for workplace safety.
Steps to Achieve PUWER Compliance
- Identify all work equipment in your workplace
- Assess risks associated with each piece of equipment
- Ensure regular inspections and maintenance
- Train staff to use equipment safely
- Keep detailed records of inspections, maintenance, and training
Lets wrap this up.
PUWER is an essential part of ensuring workplace safety and efficiency. By complying with its requirements, you not only protect your employees but also enhance your business’s productivity and reputation.
Whether you’re managing a factory, construction site, or office, staying on top of PUWER helps you create a safer, more reliable work environment. Don’t wait until something goes wrong—take proactive steps today to ensure your equipment is safe and compliant.
Links for reading.
- PUWER Approved Code of Practice and guidance
- LOLER Approved Code of Practice and guidance
- Buying new machinery
Disclaimer:
The information provided on this site is for general informational purposes only and may not reflect the most current regulations or standards. Legislation, industry guidelines, and best practices can change over time, and it is the user’s responsibility to research and ensure compliance with the latest requirements for their specific situation. Always consult a qualified professional for advice tailored to your project or application.